Privacy Notice for Job Applicants – AMINA Group

September 15, 2026 – The current version at the start of an application process applies. 

1. General Information

AMINA Group is pleased you have chosen to apply to us. AMINA Group consists of AMINA Bank AG, Kolinplatz 15, 6300 Zug, Switzerland (“AMINA”) as well as its VAE branch AMINA Bank AG ADGM, and its affiliates AMINA (Austria) AG, AMINA (Hong Kong) Limited, and B&B Analytics Private Limited (each, including the VAE branch, an “AMINA Entity”). Transparent and trustworthy handling of your personal data is an important foundation for successful collaboration. In this privacy notice, AMINA wishes to inform you about how AMINA processes your data when you apply for a job. 

Please note: The following AMINA Group privacy notice applies to applications to/candidates of AMINA. If you apply to one of the AMINA Entities, it will also apply, but in this case subject to the entity-specific modifications set out in the entity-specific annexes at the end of this document. In such case references to “AMINA” shall be understood as a reference to the respective AMINA Entity to which you apply. 

Job applicants within the meaning of this privacy policy (“you” or “your”) are persons who apply for a position advertised by AMINA or submit an unsolicited application to AMINA. 

“Personal data” means any information relating to an identified or identifiable individual. 

“Processing” means any handling of personal data, including collection, use, storage, or disclosure. 

Please read this privacy notice to understand how and why AMINA is processing your personal data, how AMINA is protecting it and to learn more about your rights. 

This privacy notice supplements AMINA’s general privacy notice available on the Legal Notices section of its website, which explains data processing related to other activities not connected with job applications.  

2. Who is responsible for the processing of personal data

The following company, acting as the “controller”, is responsible for the processing of your personal data under this privacy notice: 

AMINA Bank AG 

Kolinplatz 15 

6300 Zug 

Switzerland 

If you have any questions regarding data protection, please contact AMINA at the above address or email the Data Protection Officer at [email protected]. 

3. What personal data does AMINA process?

AMINA processes your personal data relating to your suitability for employment with AMINA, conducting the recruitment process, preparing a possible employment relationship and complying with applicable legal or regulatory requirements. Depending on the position and the stage of the recruitment process, AMINA may process the following categories of personal data: 

3.1 Application and identification data

This includes personal data that you provide to AMINA or that is collected through the application process, such as your name, title, address, email address, telephone number, date of birth, nationality, marital status, residence or work, identification documents (e.g., ID-card, passport), permit status, current employment situation, availability, salary expectations and other information needed to identify and contact you or process your application. It also includes information and documents submitted as part of your application, such as your CV, cover letter, diplomas, certificates, employment references, information about your education, qualifications, professional experience, skills, language abilities and, where included by you, your photograph or other materials submitted with your application.  

3.2 Recruitment process data

This includes information generated or collected during the recruitment process, such as correspondence with you, interview notes, internal assessments, feedback from interviewers, results of assessments or aptitude tests, information from recruitment agencies, scheduling information and, where applicable and separately communicated to you, recordings or transcripts of video interviews. 

3.3 Publicly available professional information

Where relevant for the position, AMINA may process professional information that you or others have made publicly available, for example information from professional networking platforms such as LinkedIn or XING, public registers or professional and other social media websites. 

3.4 Reference, background checks and third-party data

Where relevant and proportionate for the position, and normally at a later stage of the recruitment process, AMINA may verify information provided by you and obtain information from reference persons, former employers, educational institutions, background screening providers, public registers or other appropriate sources. Such checks may include information about your previous employment, professional qualifications, mandates or functions, regulatory status, conflicts of interest, debt collection information or criminal convictions, but only where necessary or legally or regulatorily justified for the relevant role. In this context, AMINA may also process related third-party data, such as the name, role, contact details and statements of reference persons, former employers or other relevant contact persons. 

Information qualifying as special categories of personal data will be processed in accordance with Section 3.5. 

3.5 Special categories of personal data

AMINA does not generally request special categories of personal data during the recruitment process. In limited cases, AMINA may process such data where it is relevant and proportionate for a specific role, and in all cases where required or permitted by law or regulation, or provided by you with your informed consent. This may include: 

• health-related information, for example where you request accommodation during the recruitment process, 

• information relating to criminal or administrative proceedings or sanctions, where relevant for a regulated or sensitive role, 

• information revealing religious, political, philosophical or trade union-related views or activities, if you voluntarily include it in your application, and 

AMINA does not actively request other special categories of personal data, including data concerning race or ethnicity, genetic data, intimate life or social assistance measures. If you provide information that is not relevant to the recruitment process, AMINA will not take it into account and may delete or disregard it. 

3.6 Consent-related data

Where AMINA asks for your consent for specific processing activities, AMINA may process information about the consent given, including the date, scope and any withdrawal of consent. 

2. For what purposes do we process personal data?

Your personal data may be processed for the following purposes: 

Assessment of your suitability for employment: Assessing, checking and verifying the personal data provided by you or obtained in accordance with this privacy notice, in order to evaluate your suitability for employment with AMINA. This includes communicating with you, organizing interviews or assessments and, where relevant, carrying out reference checks, background checks or regulatory screening. 

Securing and implementing internal processes: Processing personal data for HR-related processes, including documenting the recruitment process, preparing and concluding an employment agreement, compliance with legal, regulatory or internal governance requirements, establishing, exercising or defending AMINA’s rights, internal approvals and other business operations or security processes, such as documenting incidents, data breaches or complaints. 

Candidate pool: Where you have consented, processing personal data to consider you for future vacancies and maintain your data in AMINA’s candidate pool. 

5. To whom do we disclose your personal data?

Your personal data is primarily processed by AMINA’s People and Culture department and by other AMINA employees involved in the recruiting process and the fulfillment of the purposes described in this privacy notice. These persons are subject to confidentiality obligations. Your personal data may also be disclosed to the following categories of recipients where necessary: 

Third Parties: We may disclose your personal data to third parties involved in the recruitment process. This includes, for example, service providers such as IT, hosting and communication providers, recruitment platforms and assessment providers, as well as third parties involved in reference or background checks, such as reference persons, former employers, educational institutions, professional or industry organizations, public registers, screening providers, credit reporting agencies or debt collection agencies, in each case only where relevant for the specific role. 

Group Companies: Personal data may be shared within AMINA and AMINA group, including with AMINA Entities and branches, where this is necessary for the recruitment process or where you are considered for another role within AMINA. 

Authorities and official agencies: Personal data may be shared with governmental authorities and official agencies where necessary to comply with laws and regulations. 

6. Do we disclose your personal data abroad?

Recipients of your personal data, including IT and recruitment platform providers, may be located in Switzerland, the EEA and in countries outside Switzerland and the EEA, in particular India, where AMINA’s subsidiaries and branches are located and where AMINA People and Culture personnel may take part in processing applicant data for recruitment purposes. Further, we may transfer your personal data abroad if we are legally or regulatorily required to do so by authorities, courts or other competent bodies abroad. 

Where personal data is disclosed to countries that do not provide an adequate level of data protection, AMINA relies on appropriate safeguards, such as standard contractual clauses issued by the European Commission (see here) and recognized by the Swiss Data Protection and Information Commissioner (FDPIC), intra-group data transfer agreements and/or other safeguards permitted under applicable data protection law.  

However, AMINA may transfer personal data in accordance with data protection law even without such safeguards where permitted by the applicable data protection law, for example where you have given your consent to such disclosure, if it is legally, regulatorily or contractually required to or in case of overriding public interest. 

7. How does AMINA protect your personal data?

AMINA takes appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, misuse or unlawful processing. Access to applicant data is restricted to persons who need it for the purposes described in this privacy notice, and service providers are required to implement appropriate data protection and security measures. 

8. Does AMINA use automated individual decision-making?

AMINA does not make recruitment decisions based exclusively on automated processing. 

9. How long does AMINA store your personal data?

AMINA stores your personal data for as long as necessary to process and decide on your application. If you are not hired for the position in question, your personal data will normally be deleted within six months after the end of the application process. The same applies if you withdraw your application or no longer use your candidate profile, unless you have consented to being included in AMINA’s candidate pool.  

If you have consented to being included in AMINA’s candidate pool, AMINA may store your data until you withdraw your consent or for a maximum of twelve additional months. You may withdraw your consent at any time with effect for the future. 

AMINA may retain personal data for a longer period where this is required by law or necessary to establish, exercise or defend legal claims. 

If you are hired, your data may continue to be used as part of the employment relationship with AMINA. AMINA’s Privacy Notice for employees applies.  

10. What rights do you have regarding your personal data?

You have several rights under applicable data protection law.  

Right of information: You may request information about the personal data processed about you 

Right to disclosure and transfer: You may request the disclosure of certain personal data in a commonly used electronic format, or, where applicable, the transfer of such data to another controller. 

Right to rectification: You may request correction or completion of inaccurate or incomplete personal data. 

Right to deletion or limitation of processing: You may request deletion of certain personal data or limitation of certain processing activities, unless AMINA is legally required to retain it. 

Withdrawal of consent: Where processing is based on your consent, you may withdraw it at any time. Such withdrawal only affects future processing. 

If you wish to exercise your rights, please contact AMINA using the contact details in Section 2, c/o the Data Protection Officer. Some rights may be restricted in certain circumstances, such as when legal obligations apply. You may also contact the Federal Data Protection and Information Commissioner (FDPIC) if you believe your personal data has not been processed in accordance with applicable data protection law.  

Zug, September 15, 2026 

Annex 1: Privacy Notice for Job Applicants – AMINA Bank AG ADGM Branch

September 15, 2026 – The current version at the start of an application process applies. 

The AMINA Group privacy notice applies, subject to the following modifications. 

Section 2 – Who is responsible for the processing of personal data?

In lieu of Section 2 of the above privacy notice, the following shall apply for applications to AMINA Bank AG ADGM Branch: 

Controller 

AMINA Bank AG ADGM Branch
Al Sarab Tower, Abu Dhabi Global Market Square
Al Maryah Island
Abu Dhabi
United Arab Emirates 

If you have any questions regarding the processing of your personal data, you may contact: 

Data Protection Officer
[email protected] 

Your personal data is processed in accordance with the Abu Dhabi Global Market Data Protection Regulations 2021 (“ADGM DPR”). 

Section 4 – Legal Basis for Processing

For candidates applying to AMINA Bank AG ADGM Branch, personal data is processed only where a lawful basis under the ADGM DPR applies, including: 

• taking steps at your request prior to entering into an employment contract; 

• compliance with legal and regulatory obligations; 

• AMINA’s legitimate interests in conducting and managing the recruitment process; or 

• your consent, where consent is required under applicable law. 

Section 6 – International Transfers

Where personal data is transferred outside the ADGM, AMINA will ensure that such transfers are carried out in accordance with the ADGM DPR and are subject to appropriate safeguards where required. 

Section 10 – Your Rights

In addition to the rights described in the main notice, candidates applying to the ADGM Branch may have rights under the ADGM DPR, including the right to: 

• request access to personal data concerning you; 

• request correction of inaccurate personal data; 

• request erasure of personal data in certain circumstances; 

• request restriction of processing in certain circumstances; 

• object to certain processing activities; 

• request transfer of personal data where applicable; and 

• withdraw consent where processing is based on consent. 

If you are dissatisfied with the way your personal data is processed, you may contact the ADGM Office of Data Protection. 

Annex 2: Privacy Notice for Job Applicants – AMINA (Austria) AG

September 15, 2026 – The current version at the start of an application process applies. 

The AMINA Group privacy notice applies, subject to the following modifications: 

Section 2 – Who is responsible for the processing of personal data?

In lieu of Section 2 of the above privacy notice, the following shall apply for applications to AMINA (Austria) AG: 

The following company, acting as the “controller”, is responsible for the processing of your personal data under this privacy notice: 

AMINA (Austria) AG
Seestraße 6/13
6900 Bregenz
Austria 

If you have any questions regarding data protection, please contact AMINA at the above address or email the Data Protection Officer at [email protected]. 

Your data is being processed in line with the EU General Data Protection Regulation (“GDPR”) and the Austrian Data Protection Act (Datenschutzgesetz). 

Section 4 – For what purposes do we process personal data?

In addition to Section 4 of the above privacy notice, the following shall apply for applications to AMINA (Austria) AG: 

Provision of your personal data (other than sensitive information as defined under Art 9 GDPR) is generally required in order to be eligible for the application process and/or to be considered for employment. 

We process data based on at least one of the legal bases listed below: 

1. a) as part of your consent (Article 6(1)(a), Article 9(2)(a) GDPR)

If you have granted us consent to process your personal data (e.g., to be included in AMINA’s talented pool), processing will only take place in accordance with the respective purposes set out in the declaration of consent and to the extent agreed therein. Any consent given may be revoked as set out below. 

1. b) to fulfill contractual obligations (Article 6(1)(b) GDPR)

The processing of personal data is carried out for the provision of contractual obligations, e.g., in particular for the execution of an employment contract with successful candidates. 

1. c) to fulfill legal obligations (Article 6(1)(c) GDPR)

Processing of personal data may be necessary for the purpose of fulfilling various legal obligations in line with AMINA’s existing CASP authorization and supervisions, e.g., under MiCAR. This may include verifying your eligibility to work in a specific country, suitability for various roles within AMINA, provision of information to regulators in line with your role within AMINA. 

1. d) based on legitimate interests (Article 6(1)(f) GDPR)

If necessary, within the framework of balancing of interests of AMINA or a third party, data may be processed beyond the actual fulfilment of the contract, in order to safeguard legitimate interests, in particular the interest to run and manage the application process and review and verify the information provided you for the purpose of the application 

Section 10 – What rights do you have regarding your personal data?

In lieu of Section 10 of the above privacy notice, the following shall apply for applications to AMINA (Austria) AG: 

You are entitled to the rights under the GDPR and the Austrian Data Protection Act. In particular, 

• you have the right to obtain information as to whether or not your personal data is being processed, in the affirmative to obtain information on such data and further information on such data as specified by law (Art 15 GDPR).  

• you have the right to complete incomplete data and the right to have inaccurate data corrected (Art 16 GDPR). 

• under certain conditions, you have the right to have your data deleted (Art 17 GDPR). However, there is no right to erasure if the processing is necessary for compliance with a legal obligation or for the assertion, exercise or defence of legal claims.  

• under certain conditions, you may also request that the use of your data be restricted (Art 18 GDPR) or object to the use of your data (Art 21 GDPR).  

• you have the right to receive the data you have provided in a structured, common and machine-readable format and to have the data transferred to another controller or – if technically feasible – to have it transferred directly by AMINA (Austria) AG (Art 20 GDPR). 

• if your data is processed on the basis of your consent, you have the right to revoke this consent at any time. The lawfulness of the data processing carried out until the revocation is not affected by the revocation. 

If you believe that the processing of your personal data has not been carried out lawfully, please contact us by mail or e-mail (see contact details below) so that we can learn of your concerns and respond to them. 

Controller: 

AMINA (Austria) AG
Seestrasse 6/13, 6900 Bregenz, Austria
E-Mail: [email protected] 

To exercise your rights, please contact: 

The Data Protection Officer (“DPO”) and representative in the EU at AMINA (Austria) AG: 

AMINA (Austria) AG
DPO
Seestrasse 6/13, 6900 Bregenz, Austria
E-Mail: [email protected] 

You have the right to make a complaint to the Data Protection Authority in the jurisdiction where you live or work, or in the place where you think an issue in relation to your data has arisen. The contact details of each Data Protection Authority can be found at the following website: https://edpb.europa.eu/about-edpb/board/members_en. You can also submit complaints to the Austrian Data Protection Authority: 

Österreichische Datenschutzbehörde
Barichgasse 40-42
1030 Wien
https://www.dsb.gv.at

Annex 3: Privacy Notice for Job Applicants – AMINA (Hong Kong) Limited

September 15, 2026 – The current version at the start of an application process applies. 

The AMINA Group privacy notice applies, subject to the following modifications: 

General Provisions

Any reference to the terms “controller” or “data controller” in the general AMINA Group privacy notice shall be read as a reference to a “data user” as defined under the Personal Data (Privacy) Ordinance (Cap. 486) of the Laws of Hong Kong (“PDPO“). Your personal data is processed in accordance with the PDPO and relevant codes of practice issued by the Privacy Commissioner for Personal Data. 

Section 2 – Who is responsible for the processing of personal data?

In lieu of Section 2 of the above privacy notice, the following shall apply for applications to AMINA (Hong Kong) Limited: 

The following company, acting as the “data user”, is responsible for the processing of your personal data under this privacy notice: 

AMINA (Hong Kong) Limited
15/F Club Lusitano, 16 Ice House Street, 

Central, Hong Kong 

If you have any questions regarding data protection, please contact AMINA at the above address or email the Data Protection Officer at [email protected]. 

Section 3 – What personal data does AMINA process?

In addition to Section 3 of the above privacy notice, the following shall apply: 

Providing your personal data during the recruitment process is voluntary. However, please note that if you fail to provide sufficient information, AMINA (Hong Kong) Limited may not be able to process your application or assess your suitability for the position.

Section 9 – How long does AMINA store your personal data?

In lieu of the first paragraph of Section 9 of the above privacy notice, the following shall apply: 

If you are not hired for the position in question, your personal data will normally be retained for a period of up to two years from the date of rejecting your application, in accordance with the Code of Practice on Human Resource Management, after which it will be destroyed. If we wish to retain your personal data for a longer period (such as in our candidate pool for future vacancies), we will only do so if you have given your express consent. 

Section 10 – What rights do you have regarding your personal data?

In lieu of Section 10 of the above privacy notice, the following shall apply for applications to AMINA (Hong Kong) Limited: 

Under the PDPO, you have the right to: 

• check whether we hold personal data about you and to request access to such data (Data Access Request); 

• require us to correct any personal data relating to you which is inaccurate (Data Correction Request); and 

• ascertain our policies and practices in relation to personal data and to be informed of the kind of personal data held by us. 

In accordance with the provisions of the PDPO, AMINA (Hong Kong) Limited has the right to charge a reasonable fee for the processing of any data access request. 

If you wish to exercise your rights to access or correct your personal data, or if you have any questions regarding our privacy practices, please address your request in writing to: 

The Data Protection Officer 

AMINA (Hong Kong) Limited 

15/F Club Lusitano, 16 Ice House Street, 

Central, Hong Kong 

Email:[email protected] 

If you believe that your personal data has not been processed in accordance with the PDPO, you also have the right to lodge a complaint with the Office of the Privacy Commissioner for Personal Data (PCPD) in Hong Kong (https://www.pcpd.org.hk). 

Annex 4: Privacy Notice for Job Applicants – B&B Analytics Private Limited (“AMINA India”)

September 15, 2026 – The current version at the start of an application process applies. 

The AMINA Group privacy notice applies, subject to the following modifications: 

General Provisions 

In lieu of General Provisions of the above privacy notice, the following shall apply for applications to AMINA India: 

Any reference to a “controller” or “data controller” shall be read as a reference to a “data fiduciary” (defined under the Digital Personal Data Protection Act, 2023 (“DPDP”)). “Personal data” has the meaning ascribed to it under the DPDP. Your personal data, where AMINA India is acting as a data fiduciary, is processed in accordance with the DPDP and its underlying rules. For data principals in India, personal data, including identification documents shall be processed according to applicable laws in India. 

Section 2 – Who is responsible for the processing of personal data?

In lieu of Section 2 of the above privacy notice, the following shall apply for applications to AMINA India: 

The following company, acting as the “data fiduciary”, is responsible for the processing of your personal data under this privacy notice: 

B&B Analytics Pvt. Ltd. (“AMINA India”) 

WeWork, K.Raheja Platinum  

Sag Baug Road, Marol, Andheri East,  

Mumbai, Maharashtra, India – 400059. 

If you have any questions regarding data protection, please contact AMINA at the above address or email us at [email protected]. 

Section 4 – Legal Basis for Processing

In lieu of Section 4 of the above privacy notice, the following shall apply for applications to AMINA India: 

Personal data is processed only where a legitimate basis under the DPDP applies, including: 

• your consent; 

• the processing is necessary for compliance with an obligation under any law for the time being in force in India to disclose information to any governmental authority in India; 

• for the specified purpose for which you have voluntarily provided your personal data to us and in respect of which you have not indicated to us that you do not consent to the use of your personal data. 

We may contact your professional and academic referees to confirm the employment, professional, and academic information that you have provided to us. By providing us with such information, you confirm that you have obtained necessary consents from referees and other third parties to disclose their information to us when you submit your application. 

Section 6 – International Transfers

In lieu of Section 6 of the above privacy notice, the following shall apply for applications to AMINA India: 

Where personal data of data principals (as defined in DPDP) is transferred outside India, AMINA India will ensure that such transfers are carried out in accordance with the DPDP and applicable rules and government orders. 

Section 10 – What rights do you have regarding your personal data?

In lieu of Section 10 of the above privacy notice, the following shall apply for applications to AMINA India 

Under the DPDP, you have the right to: 

• access information about your personal data; 

• correction and erasure of your personal data; 

• nominate any other individual who can exercise your rights in the event of your death or incapacity; 

• withdraw consent where processing is based on consent; 

• seek grievance redressal regarding the processing of your personal data. 

If you believe that your personal data has not been processed in accordance with the DPDP, you also have the right to lodge a complaint with the Data Protection Board of India.

Please contact us at [email protected] if you have any questions, comments, concerns and requests regarding this privacy notice.